A Online Notary is a notary public authorized to perform notarial acts entirely over the internet using secure audio-visual technology instead of meeting clients in person. The main purpose of using an online notary is to provide a convenient, fast, and legally valid way to notarize documents remotely, saving time and the hassle of physical visits while maintaining compliance with state laws and ensuring document authenticity and signer identity.

Online notarization, also called Remote Online Notarization (RON), has become widely accepted in the U.S., with 45 states and the District of Columbia having permanent laws allowing remote online notarization as of 2025. This process requires real-time video and audio communication between the notary and the signer, secure electronic signatures, a tamper-evident digital seal, and verification of government-issued identification. Because laws and requirements vary by state, it is important to use state-specific online notary templates and follow local regulations to ensure the notarization is legally enforceable.

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Why use an Online Notary?

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• Convenience: Notarize documents remotely from anywhere without visiting a physical office.
• Saves time: Eliminates travel and scheduling hassles for both notaries and signers.
• Ensures legal compliance: State laws regulate how online notarization must be performed to remain valid.
• Enhances security: Uses secure technology for identity verification and tamper-evident seals.
• Supports modern business and personal needs: Ideal for real estate, legal, financial, and healthcare documents.
• Expands access: Beneficial for those with mobility challenges or living in remote areas.

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What to include in an Online Notary Template?

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A comprehensive online notary template typically includes:

• Notary’s commission information and authorization to perform remote online notarizations.
• Clear indication that the notarization was performed remotely via live video and audio communication.
• Signer’s printed name and digital signature.
• Date and location of the notarization (location may be the notary’s commissioning state).
• Statement of identity verification method (e.g., government-issued ID, credential analysis).
• Details of the electronic notarial seal and certificate.
• Description of the document being notarized.
• Confirmation of compliance with state laws governing electronic notarizations.
• Record keeping provisions for the notary’s electronic journal and video recordings if required.
• Signatures of both the notary and signer.

Using the correct, state-specific online notary templates is vital because each state imposes unique rules on eligibility, technology standards, record keeping, and permissible documents for remote notarization.

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At LawPassport.com, you can sign up and download the precise Online Notary template tailored for every state, ensuring your remote notarizations meet all the legal standards and technology requirements specific to your jurisdiction. These templates help notaries and businesses maintain compliance while offering efficient, secure, and legally valid online notarization services.

Visit LawPassport.com today to sign up and download the state-specific Online Notary template, so you can confidently perform or use remote online notarizations with clarity, professionalism, and legal assurance.

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